Toku HR vs Factorial: published plans or a quote by module (2026)

Who each one is built for

Factorial's HR software page says it started for small and medium companies and now serves companies of up to 2,000 employees, and its about page lists offices in Spain, Germany and Mexico. It is sold as a set of modules: you pick the ones you want, and the price follows.

Toku HR is a smaller product with a fixed shape. It is HR software for the people your company employs and pays itself, in three plans, and it runs no payroll. If you want to assemble an HR suite from many modules, Factorial is built for that. If you want records, documents, time off and expenses at a stated price, Toku HR is the closer fit.

How the pricing works

Factorial does not list plan prices. Its US pricing page says it starts from $8 per user per month and asks you to describe what you need so it can tailor a plan. You choose modules, so the $8 is not tied to a named bundle. The pricing page offers a free demo.

The starting figure also changes by country site. Its UK page says from £5.40 per user per month and its German page says from 8 euros, so treat the $8 as a figure for its US page only. Its FAQ says monthly plans are billed for the employees counted at the start of each month, and that you can cancel at any time.

Toku HR publishes everything: Starter $125, Growth $225 and Scale $325 a month for up to 25 employees, then $5, $9 and $13 per employee per month. Contractors are free, and yearly billing costs ten months' price. Because Factorial gives no plan prices, this page does not work out a saving. Ask Factorial for a quote with the exact modules you need and set it against the Toku HR plan that matches.

Module by module

• Core HR. Factorial puts an employee directory, onboarding and offboarding, e-signature and fillable documents in every plan, with reports in the core package. Toku HR has employee records and a directory, documents with e-signature, roles and permissions, an audit trail and reports.
• Time off. Factorial lets policies differ by location and contract type, and imports each country's public holidays automatically once governments publish them. Toku HR has leave types with accruals, requests and approvals, and adds the statutory holidays of each employee's country.
• Time tracking. Factorial treats it as a module you choose, with clock-in by geofence or QR code, and shift management as a separate module. Toku HR includes time tracking and a web clock on Growth and Scale.
• Performance. Factorial lists 360 feedback, goals and OKRs, and 1:1 meetings, with climate surveys in a separate engagement module. Toku HR's Growth and Scale plans have goals and feedback, and review cycles, 360 reviews and surveys are not included.
• Hiring. Factorial's recruitment module offers multi-job posting and custom hiring stages. Toku HR does not include applicant tracking.
• Payroll. Factorial does not calculate payroll itself by default: it prepares payslip data, connects to local payroll software and offers calculation by a partner. Toku HR runs no payroll and works with the provider you keep.
• Sign-in and API. Factorial lists a public API for custom integrations and single sign-on through Okta. Toku HR's Scale plan lists SSO with Okta and SAML, and API access.

Where Factorial is ahead today

• A wider range. Factorial's range includes recruitment, 360 feedback with goals and OKRs, climate surveys and shift management. Toku HR does not cover hiring, review cycles or surveys.
• Mobile app and AI. Factorial has a mobile app for admins and employees that it says covers the same processes as the desktop app. Its AI agent, One, is described as able to screen CVs, schedule interviews, process expenses and create reports, and to ask before it acts. Toku HR does not have a mobile app or an AI assistant.
• Devices and benefits. Factorial IT brings devices, access, SaaS and compliance together, with device management for macOS, Windows, Linux, iOS and Android, and its benefits module lets companies register health plans and enroll employees. Toku HR records the equipment each person holds.
• Several entities and currencies. Factorial's help center describes multi-entity support, with workplaces kept separate from legal entities, and headcount planning that shows each salary in the currency it is paid in.

Where Toku HR is the better fit

Toku HR suits a company that wants to see the price before talking to anyone. The three plans and their per-employee prices are public, contractors are free, and a team of up to 25 pays one monthly minimum. With Factorial the price depends on the modules you pick and on a quote.

It also suits a team that keeps its own payroll and has people abroad. Toku HR runs no payroll, and when you need someone in a country where you have no entity, Toku provides employer of record in 100+ countries as a separate service.

And it suits a company whose needs are records, documents, time off and expenses. A narrow tool at a low price can be enough, and Growth adds time tracking, goals and feedback, and Slack approvals when you need them.

How to choose, and what to ask Factorial

Write down the modules you need today, then get both sides to price that list. These questions give you a comparable Factorial number.

• Which modules does the starting price on your country's page cover, and what is the full monthly price for the ones you need?
• Are time tracking, recruitment and engagement quoted as separate modules for your team?
• How are users counted? Its FAQ says annual plans bill extra only when active employees go over the annual plan size.
• Which payroll connector or partner would you use in your country?
• Does it cover your legal entities and currencies in one account, and does it offer employer of record for the countries you hire in?
• Then ask us what the matching Toku HR plan covers.