Toku HR vs Paylocity: HR, payroll and price compared (2026)

HR as one part of a bigger platform

Paylocity's home page calls it a unified platform for HR, finance and IT, with separate pages for small businesses of 1 to 99 employees, midsize businesses of 100 to 499 and enterprises of 500 and more. Its HRIS page describes an all-in-one HRIS that simplifies the essential HR and payroll functions, and lists payroll, workforce management, talent, employee experience, data insights and benefits as its modules.

Toku HR covers HR and nothing else. It suits a company that employs and pays its own people, and Toku does not employ anyone through it. Payroll is not part of it, so your payroll provider stays. The decision is therefore less about one HR feature list against another, and more about whether you want HR bought inside a platform that spans HR, payroll, finance and IT, or as a separate system.

Price: a form and a demo against a price list

Paylocity publishes no price. Its pricing page is headed "Request Pricing with a Free Demo" and holds a form that asks for your business email, phone number, company name, zip code, employee count and job title. The page is organised by product area, from payroll and human resources to workforce management, talent, benefits and an employee experience platform, and it shows a price for none of them.

Toku HR lists three plans in full. Starter, Growth and Scale run $125, $225 and $325 a month for a company of up to 25 employees, and $5, $9 and $13 for each employee a month above that. Contractors are free, and yearly billing means ten months' price for twelve.

Paylocity describes its solution as tailored to you, so compare shapes rather than totals. Ask Paylocity to itemise payroll, HR and every other module you want, then look at the figures below next to your own payroll bill:

• For 25 employees, Toku HR costs $125 on Starter, $225 on Growth and $325 on Scale, per month.
• For 100 employees, Toku HR costs $500 on Starter, $900 on Growth and $1,300 on Scale, per month.
• For 250 employees, Toku HR costs $1,250 on Starter, $2,250 on Growth and $3,250 on Scale, per month.

What each one includes

Paylocity packs payroll, talent and benefits around its HR tools, and that is where the two differ most. These are the areas where both cover similar ground.

• Core HR. Paylocity lists templated or custom workflows, a self-service portal available 24/7, a compliance dashboard, interactive compliance training, centralized document management, position and seat level management and HR consulting services. Toku HR keeps a record and directory entry for each employee, documents with e-signature, expenses, equipment and reports, all behind roles and permissions and an audit trail, with GDPR and I-9 controls.
• Time off. Paylocity's pricing page mentions easy employee access to PTO and pay stubs, and gives no detail on time off policies, so ask for accruals and holidays by country in the demo. In Toku HR, leave types come with accruals, requests and approvals, and the statutory holidays of the country of each employee are added for you.
• Time tracking. Paylocity lists time collection by mobile, web, kiosk or time clock, automated attendance tracking, schedule management with rules, shift claim and swap, and location-based clock-in with geofencing. On Growth and Scale, Toku HR adds time tracking with a web clock.
• Integrations. Paylocity says it connects with hundreds of HR, finance and IT partners, with prebuilt integrations and API, EDI and SFTP support. The Toku HR list is shorter: Slack approvals on Growth and Scale, and SSO and API access on Scale.

Where Paylocity is ahead today

• Payroll. Paylocity lists automated and custom payroll workflows, 30+ payroll audits with automatic alerts, tax filings, on-demand payment options and managed wage garnishment support. Its pricing page also lists global payroll support for 100+ countries. Toku HR leaves payroll with your provider, and Toku sells global payroll separately.
• Talent. Paylocity lists centralized candidate communication, job board ROI data, 360-degree feedback collection, talent assessment templates, compensation management and 600+ learning classes, and its HRIS page adds recruiting, onboarding tools and a learning management system. Applicant tracking and compensation planning are not part of Toku HR. Toku HR's plans stop at goals and feedback (Growth and Scale), and review cycles, 360 reviews and surveys are not available.
• Benefits. Paylocity lists ACA compliance tracking, electronic file feeds for carriers and open enrollment analytics. Benefits administration is not among Toku HR's plan features.
• Employee experience. It lists a social collaboration hub, an engagement dashboard, employee surveys with text-based sentiment analysis, peer recognition and video messages.
• Finance and IT. Paylocity's pages list expense management, corporate cards, AP automation, procurement and headcount planning under Finance, and asset management and access management under IT. Toku HR is HR software alone.
• Mobile and AI. Paylocity has a mobile app for employers and employees and AI-powered insights and workforce analytics. A mobile app and an AI assistant are both missing from Toku HR today.

Where Toku HR is the better fit

• A price you can read first. Each plan has a stated monthly price, with contractors counted at no charge and no form between you and the numbers.
• HR on its own. If you want records, documents and leave without choosing a platform for finance and IT, Toku HR is the smaller purchase. You keep whichever payroll provider you use now.
• A team in several countries. Each plan adds the statutory holidays of every employee's country. Need to employ someone where you have no entity? Toku provides employer of record in 100+ countries, as a service of its own.
• Controls on the top plan. Scale adds Okta and SAML single sign-on, data scopes that protect confidential records, and API access.

How to choose

Choose Paylocity if payroll is the main reason you are shopping and you want HR, time, talent and benefits from the same vendor. Choose Toku HR if your payroll is working, you want an HR system with a price you can read, and you can do without hiring, review cycles and benefits inside it for now.

Paylocity's pricing page ends with questions on customising its HR suite, setup help and switching payroll companies. Take those into the demo, along with these:

• Can HR be bought without payroll, and what does the quote look like if it is?
• Which modules does the number include: payroll, human resources, workforce management, talent, benefits, employee experience?
• Which of your countries does global payroll cover, given that the page says 100+ countries?
• Which page for your size applies: small business (1 to 99 employees), midsize (100 to 499) or enterprise?

Switching from Paylocity

If Paylocity runs your payroll, decide first whether it keeps doing so, because Toku HR has no payroll to replace it. Ask Paylocity what payroll costs and requires without its HR modules. Next, gather the data that has to move: records, leave balances and policies, documents and whatever sits in its talent or benefits modules.

Keep Paylocity running alongside the new system for a pay period, and check balances against it before you cancel anything. Assisted migration is free on Scale, and on Starter or Growth you can ask Toku what the move involves. For a comparison with another platform for midsized companies, see Toku HR vs Namely.